Explain the purpose of the ‘statement of intent’ section of a health and safety policy. (3) the purpose of the ‘statement of intent’ section of the policy should set health and safety goals and objectives for the organization; demonstrate management’s commitment to health and safety; explain the allocation of resources to attain the stated goals and objectives and give an indication of the cultural health and safety framework for the organization. B) Outline the circumstances that would require a health and safety policy to be reviewed. 5) circumstances such as significant changes in the structure of the organization; after the introduction of new or changed processes or work methods; following changes in key personnel or a change of premises; following changes in legislation; where audits, risk assessments, monitoring exercises or investigations into accidents and cases of ill-health show that the policy is no longer effective or relevant; following enforcement action by or the receipt of advice from the enforcement authority; as a result of consultation with the workforce; and after a sufficient period of time has elapsed since the previous review to suggest that another is due. Question 4 (a) Identify TWO types of health and safety inspection. (2) types of health and safety inspection such as pre-use checks for example of portable appliances or ladders; general periodic workplace inspections; statutory inspections and those associated with planned preventative maintenance; safety tours and safety sampling and inspections carried out by members of the enforcement authority. B) Outline the skills and knowledge that are required of an employee who conducts health and safety inspections. 6) qualities expected of an employee who carries out health and safety inspections, candidates were expected to refer firstly to the knowledge he/she should possess such as a general knowledge of health and safety together with the legal requirements and any published guidance; knowledge of the workplace and the work activities carried out with the procedures that have been introduced such as safe systems of work and the use of permits to work; and knowledge as to whom he/she should report the results of the inspections. Relevant skills would include the ability to identify hazards and risks and to detect deficiencies in the control measures provided; observational skills together with the ability to record and report observations; interpersonal skills including the ability to interview and question fellow employees and finally and importantly the ability to recognize his/her own limitations.
Question 5 Outline ways to help ensure the effectiveness of a health and safety committee. (8) One of the prime requirements in setting up an effective safety committee is to ensure that it has the full backing of senior management, is provided with terms of reference and objectives and that its membership constitutes an even balance between management and employee representatives under the chairmanship of a fair, strong but diplomatic individual with one member of sufficient seniority to authorize any agreed action. It would be essential that time and resources are set aside for committee meetings which should be at a convenient time and notified in advance to all members with a copy of the agenda.
Items for discussion should be topical and relevant to the organization and the safety adviser should always be present to provide professional health and safety advice. Formal minutes should be prepared after each meeting including actions that have been agreed and a copy of these should be displayed where it is accessible to all employees, such as on the employee notice board, so that they might be aware of the decisions that have been taken. Question 6 (a) Give the meaning of the term ‘risk. (2) the probability or likelihood that an unwanted event will occur and the possible severity in terms of injury or damage, would it occur. (b) Give reasons why hazards may not be obvious to an employee exposed to them. 6) reasons such as over-familiarity following frequent contact with the hazard without recognizing any potential harm; lack of experience particularly in the case of young persons; sensory impairment; lack of attention arising from the routine or repetitive nature of the task being undertaken; warning alarms being masked by noise or the wearing of personal protective equipment; and inadequate provision of training, information and instruction. Other reasons which might have been given included the invisible nature of the hazard, such as that arising from exposure to biological agents, gases and radiation and those hazards where there is no obvious short term effect with little indication of what harm might be caused in the longer term. Question 7 (a) Outline the functions of a permit-to-work form. (2) functions of a permit to work system are to control high risk activities by ensuring set procedures are followed; to formally record control measures and to give signed authority for the activity to be carried out. B) Outline the elements that should be included in a typical permit-to- work form. 6) Elements which should be included in the permit include firstly a description and assessment of the task to be performed including the plant involved, its location and the foreseeable hazards associated with the task. This will determine the need for, and nature of the necessary controls such as, the isolation of sources of energy and other services, the provision and use of personal protective equipment, emergency arrangements and facilities, communication arrangements and the duration of the permit. An essential element of a permit to work system is the operation of the remit itself.
By means of signatures, the permit should be issued by an authorized person, and accepted by the competent person responsible for the work. On completion of the work, the competent person would need to indicate on the permit that the area had been made safe in order for the permit to be cancelled by the authorized person, after which isolations could be removed. Question 8 An organization can monitor its health and safety performance using a variety of means. (a) Identify FOUR active monitoring methods. (4) inspections, surveys, tours, audits, environmental monitoring, health surveillance, behavioral observation and benchmarking against the performance of other like organizations. (b) Identify FOUR reactive monitoring methods. 4) reactive monitoring methods which might be used include accident and ill health reports and statistics, incidents of reported near misses and dangerous occurrences, property damage, actions taken by enforcement authorities, the number of civil actions and insurance claims and the costs involved in all of these. Question 9 Explain reasons why the following employees may be at greater risk in the oracle: (a) young persons; (4) the individual’s stage of physical development and maturity; lack of knowledge, experience, training and practical skills; lack of perception or awareness of risk; poorly developed communication skills; over enthusiasm and the tendency of young persons to take risks and to respond more readily to peer group pressure.
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